Effective Date: July 9, 2020

This privacy policy is updated regularly. Newest version is always available on our website.

This Privacy Policy describes:

  • The ways we collect personal data about you and why we do so
  • How we use your personal data, and
  • The choices you have about your personal data.

This Privacy Policy applies to Neogames’ website and social media services, organizing events and maintaining database of game companies and membership register.

CONTACT US

If you have questions about data protection, we encourage you to primarily contact us through e-mail (koopee@neogames.fi).

Name of the controller: Neogames Finland ry.
Address: Eteläranta 10, 00130 Helsinki
E-mail: koopee@neogames.fi

THE DATA WE COLLECT

The categories of personal data we collect depend on the services you use and the requirements of applicable law.

Data you provide us directly

  • Contact information (such as name and e-mail address)
  • Your messages e.g. through e-mail and social media (Play Finland group in Facebook)
  • Other data you choose to give us (contact persons of members, registration information to events)

Data we collect automatically

  • Data we collect with cookies and similar technologies (see more below)

Data we collect from our partners

  • Some of the service providers we use (such as event registration system) may provide us automatically data about you

WHY DO WE COLLET YOUR DATA

  • To provide you information with this website and our social media
  • To organize events
  • To maintain database of Finnish game companies and statistics. We provide your information from this database to media and investors only if you give us permission
  • To maintain membership register and provide membership benefits

WHO CAN SEE YOUR DATA

Apart from Neogames, your data can be accessed by others in the following situations:

Our service providers

Neogames uses other service providers in daily life and when organizing events. These service providers process your data only at and according to Neogames´ instructions to provide the service. As an example, Neogames has service provider for accounting and in some events catering. In some cases, using the services requires you to register (e.g. Facebook, Eventbrite). On those situations using these services has application from both Neogames’ privacy policy and service provider’s privacy policy.

Eventbrite, Facebook and Youtube

With events Neogames uses mainly Eventbrite as registration system. Eventbrite has multiple safety measures to secure your data.

Neogames collect information posted to Play Finland Facebook group to newsletter. The newsletter is available on Neogames’ website. On Facebook group Neogames and Facebook are joint controllers.

Both Eventbrite and Facebook store the data in USA. They both have EU-US Privacy Shield certification.

Neogames uses Youtube to introduce Finnish games and to stream and save video material from the Finnish Game Awards. Youtube is part of Google. Google has data centres around the world and data might be transferred to servers outside Finland. Google has EU-US Privacy Shield certification.

More information about Eventbrite, Facebook, and Google’s privacy policies:

https://www.eventbrite.fi/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=fi

https://www.facebook.com/policy.php

https://policies.google.com/privacy

Public authorities

Neogames provides data of its’ board members to registers maintained by public authorities according to applicable laws.

INTERNATIONAL DATA TRANSFERS

Neogames uses cloud service as file management. This cloud service stores data in USA and has EU-US Privacy Shield certification.

With events Neogames uses Eventbrite as registration system.

Neogames maintains Play Finland group in Facebook. Neogames also collects information of posts to the newsletter available on Neogames’ website.

Eventbrite and Facebook store data in USA. They both have EU-US Privacy Shield certification.

Neogames uses Youtube to introduce Finnish games and to stream and save video material from the Finnish Game Awards. Youtube is part of Google. Google has data centres around the world and data might be transferred to servers outside Finland. Google has EU-US Privacy Shield certification.

YOUR RIGHTS AND OPTIONS

Access the personal data we hold about you

Please contact us if you want to know what data we hold about you. You can use this right by contacting us (koopee@neogames.fi).

Your other rights

You also have the right to correct your data, have your data deleted, object how we use or share your data, and restrict how we use or share your data. You can use these rights by contacting us (koopee@neogames.fi).

COOKIES AND SIMILAR TECHNOLOGIES

Neogames uses Google Analytics to analyse and monitor traffic on our website for evaluating and developing our services and communications.

On Neogames’ website we use Google Fonts. Google might collect data through the domains fonts.googleapis.com and fonts.gstatic.com.

Google has data centres around the world. Data might be transferred to servers outside Finland. Google has EU-US Privacy Shield certification.

More information about Google privacy policy: https://policies.google.com/privacy and https://support.google.com/analytics/topic/2919631?hl=en&ref_topic=1008008.

HOW DO WE PROTECT YOUR DATA

Neogames stores the data we have collected in secure and safe way. Access to data is restricted. The cloud service and e-mail service we use are secured with e.g. firewalls. Also, the service providers Neogames uses store the data secure way and restrict the access to data.

Data retention

We retain your data as long as your organisation is our member, is part of the research we do of the industry, organizing the event requires or required by law.

With events, we retain your data until the event and possible registration fee has been paid.

With our members, we retain data as long as the membership and its’ benefits and obligations continue.

With the database of Finnish game companies, we retain data as long as your company is working on game industry.

With our accounting and auditing, Neogames and our accounting service and auditor retain the data us long as it is required by laws.